Saturday, 9 February 2013

Tendering Misgivings - From Answer To Questioning

It is the Job of the Tender Manager to come up with a entire, well-presented and methodically checked response document. It is also important to bring the document in the right method. He or she must also be well versed in the debriefing method. 

The duty f Collating data regarding a tender and then putting together different elements to draft a last response lies with the Tender supervisor.
Once the draft of the tender response has taken shape, the Tender Manager needs to gather all those connected with it and do a final read-through of the document. 

The Implement must Include
  • Checking and rechecking that the tender has been finished as specified by the client; 
  • Checking the enclosures, ensuring that nothing has been gone out; 
  • Affixing a cover letter representative the order of your presentation and a brief depiction of all item; and 
  • Ensuring that the appearance is within the limits regarding number of words and pages. 
The final document must be checked and cross-checked by at least two key personnel. This is important as more tender responses are rejected on the grounds that they do not match to the specific requirements than on the grounds of price or excellence of work.

Management of Tender Reaction
The presentation of a tender document is as important as its content. With a bit of extra care, you can ease the work of the client's evaluator and make your appearance stand out. The evaluator's job is to scrutinize the presentations established and shortlist two or three tenders that will later be thoroughly perused before one is finally selected. A clearly laid out document will have a superior chance of withstanding this inspection. 

Remembering a few points will help in the Presentation 
  • Follow the precise format of the original review when submitting answers. Use the same headings and number order. 
  • Use a reliable font size and style sheet all over the document. 
  • Thoroughly check the document for any grammatical or typographical errors. 
  • The response document should match the page pattern used by the client.
  • Convey the document in being if possible, ensuring that it reaches the intended recipient. Ask for a timed and signed reception. 
  • In case of electronic submission, make sure you have an electronic audit of both its post and its receipt. 
  • If delivering by courier, ensure that the package does not mention the name of your company. 
  • Contact the issuing authority if you do not receive a reply.
Debriefing Development
EU procurement law mandates that the contracting authority must include a minimum standstill period of ten days, which must take place following the unsuccessful bidders have been notify and prior to contract start. It allows unsuccessful bidders to obtain a debrief prior to the commencement of the contract. All tenders over the EU thresholds must be advertised through the authorized Journal of the Asian Union.

Bidders have the right to request a tendering debrief from a contracting authority even if the contract is issued under the EU directions. However, the debriefing process is not as formalized in that case. Bidders may be required to invoke the choice of Information Act to obtain any further information regarding the contract. 

Procurement law clearly lays down the process of issuing a tender, appraise tender responses, debriefing ineffective bidders and presentation the contract, with the objective of ensuring precision in public tenders.

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