Once you have equipped yourself with the information of the requirements of the public body, you can then begin drafting your tender. You have to get your team set so that they support you in achieving a winning bid. How to begin the process with the first tender team meeting is explained below.
The way you resource and organize you tender response will play a vital role in presenting the winning tender. You have to get everything arranged and start a timescale diary once you get the ITT Document. You then have to draft a schedule for the stages of your response and assign somebody as Tender administrator.
The position of the Tender administrator is to learn the specialist help from special teams and branches within your business. You have to make the Tender administrator realize his crucial roles,
Which are as Follows:
- Make a important call about whether your company will tender or not. In case the preference is not to tender, then you must inform the client directly.
- He have to make the Tender division. He must choose and choose on the team of experts required to take on the task. He has to collect information from all suitable channels of your business, including input from your legal, make, commercial and sales teams. A smart appraisal is to include a anybody in the team who has dealt with the civic body admin/client ahead of and who has information of the client. This knowledge can allow them to make an exact statement of any supplies the client feels are important. This information will give you an border over other bids.
- For smooth and constant presentation, the Tender Manager has to check all Tender Team member's public holiday or leave dates. This is critical to ensure that everyone is offered to complete the tasks in the timescale required.
- The Tender administrator must effort on the tender timescale diary.
- Assurance that all member of the Tender mumbai side has a copy of the tender document. They must have electronic copies as well as hard copies.
- He must read and revise the tender document. In case he feels the need for any references, then he must send off for these. You have to live logs of all such necessities and also make sure that he gets it in time.
Tender Division Meeting
Once the team is set, you then require to embrace an unique plan meeting. Through the meeting, you have to:
- Think Concerning the choice to tender. Go ahead or not?
- Read the Tender Documents with your team.
- In the case of going ahead with the tender, you must distribute the different aspects of the tender to the most appropriate members of your team.
- Make a note of all in the tender log and then, according to the tender timescale record, set up a second assembly date where the work done will be reviewed.
This team meeting is important to help the members know and understand each other. Also, for further clarifications required after the first meeting, then also address them yourself or ask the client/public body for the answers.
Follow these apply to construct as well as support your group through the entire drafting process. arrange information presentations and share it with your team. Joint and well-planned efforts are needed to ensure that you go into the attractive bid for public contracts and tenders.
