The way you draft your tender response decides whether
you win it or not. A well-prepared tender reply will maximise your chances of
success. Read on to learn how to produce a winning response that has what it
takes to pass the assessment process.
While publishing tenders, public authorities in the India have to meet contract regulations, making sure that all bidders are given equal
opportunity to compete for the contract. Even the banned bidders are
mandatorily debriefed about the evaluation, including the reasons why the
tenderer was unsuccessful and the relative compensation of the successful
tenderer. Following the debriefs, an additional Standstill Period is also
required before the announcement of the formal award.
Public sector contracts in the India are required to be
compliant with Asian Union regulations which set out the procedures to be
followed at all stage of the procurement process. The law requires the authentication
of the suitability of tenderers to be made with transparency. To ensure this, selection
criteria is clearly mentioned in the tender bid.
Your bid must clearly mention how you carry in value for
money in procurement. It must be the optimum combination of whole life cost and
quality to meet the project's requirements. You need to make it clear how you
are going to provide quality, reliability, good design, safety, timely delivery
and maintenance while keeping it within budget.
Use your company's accreditations, such as ISO 9001, as
an indication of your commitment to quality. If your firm is not officially
accredited, provide evidence that you have other types of excellence and
training systems in place. You can use any letters of appreciation you may have
before received for the similar projects.
If you need an explanation concerning the points
mentioned in the tender advertisement, you can request further information from
the authority. Do keep in mind that the appearance of information is as
important as the content. include a covering letter with your response toward
the procurement bid, summarising your message and clarification the
organisation of the documents. Before you submit, check you have signed each
page as required.
Place your tender response in a package which does not
name your company. Make sure that your franking machine does not print the name
of your enterprise and that the courier does not attach a label displaying any
such information. You are also advised to never withdraw from any period of the
tendering process without offering a complete written justification.
Draft your online tenders response, trying to optimise it for a
winning bid. How you supply and prepare your tender response is a crucial
factor behind your success.
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